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A Guide to Writing Effective Character References for Visa Applications
Many of our clients are asked by the Department of Home Affairs to provide a character reference after lodging their visa application. The reasons for this request vary (but it’s generally because a criminal conviction or two has shown up on a requested police certificate), but it is a crucial part of the process. If you need to ask your friends, colleagues, or significant others to provide a character reference, here is a comprehensive guide on what they should include to ensure the reference is both effective and professional.
Key Elements of a Good Character Reference
To craft a firm character reference, the person writing it should include the following components:
1. Relationship to You
The reference should clearly state the relationship between the writer and the applicant. This helps establish the context of the reference and the basis of the writer’s knowledge of the applicant. For example, “I have known John Doe as a colleague for over five years” or “Jane Smith has been a close family friend for the past decade.”
2. Duration of Acquaintance
It is important for the reference to mention how long the writer has known the applicant. This adds credibility to the reference, as it indicates a substantial period over which the writer has observed the applicant’s behavior and character.
3. Personal Qualities with Examples
The reference should highlight the applicant’s personal qualities. This can be structured around the six pillars of character: trustworthiness, respect, responsibility (including self-control), fairness, caring, and citizenship (community involvement). Providing specific examples can strengthen the reference. For instance, “John has always demonstrated exceptional responsibility in his role at work, consistently meeting deadlines and supporting his team” or “Jane’s involvement in community service projects showcases her commitment to citizenship and caring for others.”
4. Statement of Recommendation
The reference should conclude with a strong statement of recommendation. This could be phrased in a way that emphasises the applicant’s potential contributions to Australia. For example, “I believe John would be a great asset to Australia if his permanent residence visa is granted because of his dedication to his profession and his positive impact on his community” or “I hope Jane is granted permanent residence as she brings valuable experience and has consistently contributed to the local economy through her business endeavours.”
Additional Considerations
Authenticity and Originality
It is crucial that each reference is truthful and unique. Copying and pasting generic statements can undermine the credibility of the reference. The Department of Home Affairs values genuine, personalized references that accurately reflect the applicant’s character and contributions.
Formatting and Presentation
While the reference can be typed or handwritten, it is important that it is well-presented. The document should be dated and signed by the writer. Additionally, including the writer’s contact details is essential for verification purposes. If the reference is from a business owner, it is recommended that they use their business letterhead to add a level of professionalism and authenticity.
Conclusion
Providing a well-crafted character reference can significantly impact the success of a visa application. By including detailed information about the relationship, duration of acquaintance, specific personal qualities, and a strong recommendation, the reference can effectively convey the applicant’s suitability for permanent residence in Australia. Remember to maintain authenticity and ensure each reference is unique and personalised to reflect the true character of the applicant. This approach not only meets the requirements of the Department of Home Affairs but also paints a comprehensive and convincing picture of the applicant’s potential contributions to Australian society.
Need help with an application or a character issue?
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